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Privacy Notice - European Women Lawyers Association Privacy Notice  - European Women Lawyers Association

Privacy Notice

European Women Lawyers Association

EWLA values the privacy of those who provide personal data to us. This privacy notice (the “Policy”) describes how and why we collect, store and use personal data, and provides information about individual’s rights. This Policy applies to both personal data supplied to us either by an individual or by organisations. We may use personal data supplied to us for any of the purposes as set out in this Policy, or as otherwise disclosed at the point of collection.

For further information about GDPR (General Data Protection Regulation), please click this link to access 2018 reform of EU data protection rules in the European Comission.

1. What terms are used in this Privacy Policy?

In this Policy, we use the terms:

2. Who is responsible for your personal data?

EWLA is the data controller responsible for your personal data.If you would like additional information on anything in or related to this privacy policy, such as questions, comments and requests regarding this Policy, or you would like to exercise any rights that you may have in relation to your personal data, please contact digitally through our e-mail address: info@ewla.org

or, you can use postal service:

European Women Lawyers Association
28 Rue de l'Association
1000 Brussels

3. What personal data do we collect and process?

We collect and process the following personal data from you:

4. How do we collect your personal data?

In the majority of circumstances we will collect personal data (1) from our clients or from third parties acting on behalf of our clients or (2) if you sign up to attend any of our events and/or to receive our communications. In some circumstances (3) we may collect personal data from third parties. The circumstances in which we can collect personal data about you are the following:

5. How will we use your personal data and on what basis?

6. Who else may have access to your personal data?

On occasion, we may need to share your personal data with third parties. We will only share personal data where we are legally permitted to do so.

Where you provide us with personal data, we will assume, unless you instruct us otherwise in writing, that we can disclose your personal data in such manner as we believe is reasonably necessary to provide our services (including as described in this Policy), or as is required under applicable law.

We share your personal data:

7. International transfers of Information.

We can transfer or host your personal data inside the European Union because of the agreements between third service companies and EWLA, and always under a General Data Protection Regulation contract to keep your data safe.

8. Security of your personal data.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We put in place strict confidentiality agreements (including data protection obligations) with our third party service providers.

We have also put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

9. Your rights.

You have various rights with respect to our use of your personal data:

You may, at any time, exercise any of the above rights, by contacting us using the contact details provided below (nº 15). If we have doubt about your identity, we may request you to provide us with a proof of your identity, i.e. a copy of your ID card, or passport, or any other valid identifying document.

10. Withdrawal of consent.

When personal data is processed on the basis of your consent, you may withdraw consent at any time. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.

In the event that you no longer want to receive any marketing communications from us, please use the unsubscribe option (which is in all of our marketing emails to you), or contact us using the contact details provided below (nº 15). Withdrawal of consent to receive marketing communications will not affect the processing of personal data for the provision of our services.

11. How long do we keep your personal data?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements and, where required for us to assert or defend against legal claims, until the end of the relevant retention period or until the claims in question have been settled.

Our general retention period, for the personal data which processing is necessary for the performance of a contract, is 5 years starting from the end of the contract or closing of the file. In some instances there are legal and regulatory exceptions which may require personal data to be held for longer or shorter periods. If you require further information please contact us using the contact details provided below (nº 15).

Upon expiry of the applicable retention period we will securely destroy your personal data in accordance with applicable laws and regulations.

12. Cookies.

We do not use cookies in https://ewla.org.

13. Links to other websites.

Our website(s) and social media pages may link to other, unaffiliated third party websites and/or social media pages. Please note that we are not, and cannot, control or be responsible for the content or privacy and confidentiality practices of any third party websites. You must always carefully review the privacy and confidentiality policy of any third party website that you may visit in order to understand how the operators of that website may collect, store and use your personal data.

14. Changes to our privacy policy.

We reserve the right to update and change this Policy from time to time in order to reflect any changes to the way in which we process your personal data or changing legal requirements. Any changes we may make to our Policy in the future will be posted on this page and, where appropriate, notified to you by email.

This Policy was last updated in June 2018. Please check back regularly to keep informed of updates to this Policy.

15. Contact Details.

Please, contact digitally through our e-mail address: info@ewla.org

or, you can use postal service:

European Women Lawyers Association
28 Rue de l'Association
1000 Brussels


EWLA is registered in Belgium as an International Non-profit Association (AISBL)

EWLA is registered with the EU Transparency Register with ID: 730379225729-59

European Women Lawyers Association

Liersesteenweg 21, 2640 Mortsel - Belgium